Vendor FAQ & Definitions

FAQ

How do I register to be a vendor at one of your events?

Most of our events use a registration system rather than an application. This means that if you successfully complete the registration form and submit payment, your participation is confirmed. Registration forms are posted on each event’s webpage when they become available. If registration has not yet opened, the date the form will open will be listed on the event page. If the event reaches capacity, this will also be noted on the event webpage. Once the form is completed and payment is submitted, you will receive a confirmation email, so be sure to include our email address in your contacts and check your junk/spam folder if you don’t see this message. 

What is the price for a booth?

Booth pricing varies by event. Each event page on our website includes a link to the vendor registration form, when available, where you can view booth options, pricing, and event details. If the registration form is posted, spaces are still available unless otherwise noted.

How far in advance do vendor registrations open?

Registration dates vary by event and are listed on each event webpage. Most events open several months in advance. Booth spaces and product categories are available on a first-come, first-served basis and may fill quickly.

The registration form is available, but it says you can’t accept my registration. Why can’t I register?

There are a few reasons you may not be able to register:

• You represent a Direct Sales company that is already registered. We allow only one representative per Direct Sales brand at each event that is open to this type of vendor.

• Your product category is full. We limit the number of vendors within similar categories to maintain a good variety of products for shoppers and support vendor success.

• Your vendor type is not permitted at that event. Some events are handmade-only or have specific vendor type restrictions.

How do I get on a cancellation or waiting list?

If vendor cancellations occur, any newly available booths will be posted in our Show My Crafts - Vendor Group on Facebook (www.facebook.com/groups/476631507312424). Spaces are available on a first-come, first-served basis to vendors in product categories that are not already at capacity.

VENDOR TYPE DEFINITIONS:

Handmade Crafter / Artisan

A vendor who designs and creates products by hand with multiple steps involved using their own skill, creativity, and craftsmanship producing unique and small-batch items.

Direct Sales / MLM

A vendor representing a national or regional brand and selling products through a direct sales or multi-level marketing company rather than producing the items themselves. Only 1 representative per company is permitted to register at our events. (Ex: Tastefully Simple, Scentsy).

Boutique / Re-Sell

A vendor selling new or previously owned retail products that they did not personally make, including boutique clothing, accessories, curated goods, vintage items, or other resale merchandise.

Local Service Business / Organizations (Non-Product Based)

A local business, nonprofit, or organization promoting services, memberships, or community programs rather than selling physical products.

Pre-Packaged / Labeled Food Products

A vendor selling food items that are prepared in advance, properly packaged and labeled according to Indiana cottage food laws and applicable regulations, and intended for customers to take home rather than consume immediately.

Drink Service

A vendor serving beverages prepared for immediate consumption, such as coffee, tea, lemonade, dirty sodas, smoothies, or other specialty drinks. 

Food Service / Food Truck

A vendor preparing and serving ready-to-eat food for immediate consumption, typically cooked on-site from a booth, trailer, or food truck.

FAQ:

What vendors are permitted at your events?

Vendor types accepted vary by event. Some Show My Crafts events are handmade-only, while others are open to a wider variety of vendor types, including boutique, resale, food, and local businesses. All vendors and products must remain church-friendly and family-friendly, and items that are explicit, offensive, or inappropriate for a family audience are not permitted. To maintain a balanced shopping experience, product categories may also be limited and are approved on a first-come, first-served basis.

Can I sell multiple types of products?
Yes. Vendors should select all applicable product categories during registration. Items not included in your selected categories may not be permitted, as we work to maintain a balanced variety of products and prevent over saturation within categories at each event.

Do you limit vendor categories at your events?

Yes. Vendor categories are limited and vary by event based on the size and type of the event. This helps create a balanced variety of products for shoppers while also supporting vendor success. Product categories are filled on a first-come, first-served basis, and any categories that have reached capacity are listed on the first page of the event’s registration form.

BOOTH TYPE DEFINITIONS:

Booth types and options vary by venue. Some booth types cannot be combined because they are located in different areas of the event space and are not adjoining. For example, a Wall Booth cannot be combined with a Standard Booth since Standard Booths are located in the middle of the floor while Wall Booths are positioned along the perimeter.

Standard - A basic booth space located between other vendors with neighbors on both sides and behind the booth, not against a wall.

Endcap - A booth space located at the end of a row with three open sides facing customer traffic.

Wall - A booth space positioned against a wall, bleachers, or permanent structure and not backed up to another vendor; the backside surface may include non-flat or built-in features.

Electric- A booth space with access to a shared electrical outlet or power strip; vendors must bring their own extension cords if needed.

Corner - A booth space located at the end of a row with two open sides facing customer traffic.

Side Room - A booth space located in an adjacent meeting or side room just off the main event area; directional signage is always provided to guide shoppers to this space.

Outdoor - A booth space located outside where vendors may bring their own tent or canopy for coverage if desired. 

FAQ

Can I request a specific booth location?

Vendors may select from available booth types during registration when applicable. Final booth placement and event layout are determined by Show My Crafts to ensure the best flow and overall vendor mix for the event. Vendors will receive their location when checking in to the event. 

Can I request to be next to another vendor?
Yes, you may note a request on your registration form, and compatible booth types must be selected if you wish to be placed together. While do our best to accommodate requests, placement cannot be guaranteed as we must consider booth types, and overall event flow when creating the booth layout.

Do you provide chairs?

Chairs are typically provided for indoor booth spaces, but vendors are welcome to bring their own if they prefer. Chairs are not provided for outdoor booth spaces so vendors are responsible for providing their own chairs. Please keep in mind that chairs need to be placed within the purchased booth space.

Do you provide tables?

Most of our venues do not provide tables. At select events, 8’ tables may be available to rent as an add-on during registration. For all other events, vendors must bring their own tables, but keep in mind that all tables and displays must fit within the purchased booth space.

Is electricity available?

Electric Booth spaces with access to a limited electrical outlet or power strip are available at most of our indoor event spaces and are offered on a first-come, first-served basis. Only vendors who select an Electric Booth when registering may use these outlets. Vendors should bring their own extension cords if needed. Currently, no outside vendor spaces have access to electric outlets.

Are generators allowed for outdoor booths?

Generators are generally not permitted due to noise and safety considerations. Vendors should plan to operate without electricity or use a portable battery-powered station. Registered truck and trailer vendors at select events will be exclusively permitted to use generators.

Is booth sharing allowed?

Booth sharing is generally not permitted unless both vendors are registered and approved in advance. This helps ensure accurate vendor categories, proper registration, and a balanced mix of products at the event.

When is vendor check in, load in, and setup?

Check in, load in, and set up times vary by venue and event. These details are listed on the registration form for each event and are also included in your confirmation email so you have the information both before and after registering.

FAQ

Can vendors leave early?
For the benefit of shoppers and fellow vendors, booths must remain set up for the full duration of the event. If there is an emergency situation, vendor may request approval by the event director to leave early.

If I cannot attend, can I get a refund?

Vendor booth fees are non-refundable and non-transferable. This policy is clearly outlined during the registration process and must be acknowledged before completing registration. Because vendor spaces are reserved specifically for each participant and categories, we are unable to offer refunds or transfers if you are unable to attend.

Do vendors need to collect sales tax?

Vendors are responsible for complying with all applicable tax regulations and permits required for selling products in Indiana.

Are vendors responsible for their own property?

Yes. Vendors are responsible for their own products, displays, and personal belongings. Show My Crafts and event venues are not responsible for lost, stolen, or damaged items.

Is booth sharing allowed?

At all Show My Crafts events, booth sharing is not permitted and each business must register for its own booth space to ensure accurate vendor categories, proper registration, and a balanced mix of products at the event. This also allows Show My Crafts to promote each participating business equally.

FAQ

How do you promote your events?

Show My Crafts promotes events through paid social media ads, local community groups, regional publication event calendars, and local signage to help attract shoppers from the surrounding area.

Do you provide food at your events?

Yes. Food is available at all Show My Crafts events. Depending on the venue, either concessions will be available or food and drink vendors will be on-site offering a variety of options for shoppers and vendors.

Are your events indoor or outdoor?

Many Show My Crafts events are held indoors, while some include outdoor vendor spaces depending on the venue and season. Each event webpage will clearly indicate whether spaces are indoor, outdoor, or both.

Is admission free for shoppers?

All Show My Crafts events offer free admission and free parking, making it easy for the community to attend and support local vendors.

Are your events family-friendly?

Yes. All Show My Crafts events are designed to be family-friendly and welcoming to the community, which is why vendors and products must remain appropriate for all audiences.

Why choose Show My Crafts Events?

Show My Crafts events are designed to create successful, well-organized shopping experiences for both vendors and shoppers. We focus on supporting small businesses, artisans, and local entrepreneurs while offering a diverse mix of quality vendors in welcoming, family-friendly environments. Our events are held at venues with strong community attendance and are actively promoted to attract shoppers. We are also known for our clear communication, strong organization, and attention to detail, helping vendors feel informed, prepared, and supported throughout the entire event process.